Quick Answer

A DPDP Data Mapping Workbook documents every category of personal data your organisation collects, where it is stored, how it flows between systems and vendors, and the legal basis for processing. Data mapping is the foundation of DPDP Act 2023 compliance — without it, you cannot accurately respond to Data Principal rights requests or conduct a meaningful gap analysis. This workbook provides a structured template covering all DPDP Act obligations.

DPDP Data Mapping Workbook — India

Comprehensive data mapping workbook in Excel — covering all departments, data flows, processing purposes, legal bases, and retention periods in one structured document.

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Quick AnswerData mapping is the foundation of DPDP compliance. This workbook guides you through mapping every personal data flow in your organisation — from collection through processing to deletion.

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Tab 1: Data Inventory (all personal data types)

Tab 2: Processing Activities Register

Tab 3: Consent Mapping

Tab 4: Third-Party Data Flows

Tab 5: Cross-Border Transfers

Tab 6: Retention Schedule

Tab 7: Security Controls Mapping

Tab 8: Data Subject Rights Tracker

Tab 9: Vendor DPA Status

Tab 10: Gap Analysis Dashboard

Data flow diagram templates (Visio/PowerPoint)

DPDP compliance status summary

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Frequently Asked Questions

Who should complete the data mapping exercise?+

Involve: HR (employee data), IT (systems and security), Legal (contracts), Finance (billing data), Marketing (customer data), and Customer Service (support tickets). Privacy/DPO leads coordination.

How long does a data mapping exercise take?+

For a 100-500 person organisation: 4-8 weeks with dedicated resources. For larger organisations: 2-4 months. Use the workbook to structure discovery workshops by department.

Does data mapping need to cover paper records?+

Yes. DPDP covers personal data in all formats — digital, paper, and other media. Include physical filing systems, courier logs, and paper forms in your mapping.

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