Quick Answer

A Data Breach Register is a mandatory record of all personal data breaches your organisation detects, regardless of whether they meet the notification threshold under the DPDP Act 2023. The DPDP Rules 2025 require notification to the Data Protection Board and affected Data Principals for qualifying breaches. Maintaining a breach register demonstrates compliance accountability and supports Board investigations.

Data Breach Register Template — DPDP India

Download a DPDP-compliant Data Breach Register template — pre-formatted Excel/Word document for recording and tracking all data breach incidents.

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Quick AnswerDPDP requires organisations to maintain records of data breaches. This template provides a ready-to-use register covering all mandatory fields: incident details, severity assessment, notification status, and remediation actions.

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Organisation Name

Your Name

Designation

Work Email

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Organisation type

Incident volume (expected)

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Incident reference number (auto-generated)

Date and time of discovery

Description of incident

Personal data categories affected

Number of data principals affected

Severity assessment (Low/Medium/High/Critical)

72-hour notification status (Board)

Data Principal notification status

Remediation actions taken

Lessons learned

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Frequently Asked Questions

What must we record in a breach register?+

Record: incident date/time, discovery date, data types affected, number of individuals, severity, notification dates (Board and data principals), cause, and remediation steps.

How long should breach records be retained?+

Retain breach records for at least 5 years. The Data Protection Board may request historical breach records during an investigation.

Does every security incident require a Board notification?+

No — only breaches that likely result in risk to data principals require Board notification. Minor incidents should still be logged internally even if not notifiable.

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